Calendar

The Calendar feature helps you visualize OKR deadlines, check-in schedules, and important milestones. This guide explains how to use the calendar in Leemu OKR.Accessing the Calendar

Navigate to Calendar from the main menu to view:

• OKR deadlines
• Check-in schedules
• Strategic goal target dates
• Milestones and events
• Team activities

Calendar ViewsMonth View

Default view showing:

• Full month calendar
• Events displayed on dates
• Color-coded by type
• Quick date navigation
• Today indicator

Week View

Detailed weekly view showing:

• 7-day spread
• Hourly breakdown (if applicable)
• Multiple events per day visible
• Better for dense schedules

List View

Chronological list of events:

• Sorted by date
• Grouped by week or month
• Searchable and filterable
• Good for long-term planning

Event Types1. Goal Due Dates

When objectives are scheduled to complete:

Information Shown:

• Objective title
• Level (Company, Team, Personal)
• Owner
• Current progress
• Status

Color: Often red or orange for deadlines

Actions:

• Click to view objective
• Quick check-in
• Update status

2. Strategic Goal Deadlines

Target dates for strategic goals:

Information Shown:

• Strategic goal title
• Target date
• Current progress
• Owner

Color: Purple or blue for strategic items

3. Check-in Reminders

Scheduled check-in dates:

Information Shown:

• Key result title
• Objective it belongs to
• Last check-in date
• Who needs to check in

Color: Green or yellow

Actions:

• Submit check-in directly
• Snooze reminder
• View key result

4. Milestones

Custom milestones or important dates:

Information Shown:

• Milestone name
• Description
• Related objective
• Type of milestone

Color: Various colors

5. Custom Events

Manually created events:

Types:

• Team meetings
• OKR reviews
• Planning sessions
• Retrospectives
• Other custom events

Viewing EventsEvent Details

Click any event to see:

Event Information:

• Title and description
• Start and end date/time
• Event type
• Related OKR (if applicable)
• Owner or creator
• Status

Related Data:

• Linked objective or key result
• Progress information
• Recent updates
• Comments

Actions Available:

• View full objective
• Submit check-in
• Edit event (if custom)
• Delete event (if custom)
• Share event

Filtering Events

Filter by Type:

• Show all events
• Only goal deadlines
• Only check-ins
• Only milestones
• Only custom events

Filter by Level:

• Company events
• Team events
• Personal events
• All levels

Filter by Team:

• All teams
• Specific team
• My teams only

Filter by Owner:

• All users
• My events only
• Specific person
• My team members

Creating Custom EventsAdding Events

1. Navigate to Calendar

2. Click on a date or click "Add Event"

3. Fill in event form:

   Title (required)

   • Brief, descriptive name
   • Example: "Q1 OKR Review Meeting"

   Description (optional)

   • Event details
   • Agenda or notes
   • Purpose

   Type (required)

   • Check-in
   • Milestone
   • Review
   • Other

   Start Date & Time (required)

   • When event begins

   End Date & Time (optional)

   • When event ends
   • Leave blank for all-day event

   All Day (checkbox)

   • Check for all-day events
   • Uncheck for specific times

   Link to Objective (optional)

   • Associate with an OKR
   • Helps with context

4. Click "Create Event"

Event Examples

Quarterly OKR Review:

Title: Q1 OKR Review
Type: Review
Start: March 25, 2025, 2:00 PM End: March 25, 2025, 3:30 PM All Day: No Description: Company-wide review of Q1 OKR progress and planning for Q2

Team Check-in Day:

Title: Weekly Team Check-in Type: Check-in Start: Every Friday All Day: Yes Description: Team members submit weekly check-ins Calendar Integrations (Coming Soon)

Note: External calendar integrations are planned for a future release. Currently, you can use the built-in Calendar feature in Leemu to view all your OKR deadlines and check-in schedules.

Planned Integrations

Google Calendar Sync:

• Sync OKR deadlines to Google Calendar
• Check-in reminder events
• Mobile notifications

Microsoft Outlook:

• Similar sync capabilities
• Integration with Teams calendar

iCal / Calendar Feed:

• Subscribe to calendar feed
• Works with any calendar app

See Integrations for current integration status.

Calendar SettingsView Preferences

Default View:

• Month, week, or list
• Set your preferred starting view

Week Start:

• Sunday or Monday
• Matches your locale

Time Zone:

• Set in profile settings
• All times display in your zone

Date Format:

• MM/DD/YYYY or DD/MM/YYYY
• Based on locale settings

Notification Settings

Calendar Notifications:

• Email reminders for upcoming events
• In-app notifications
• Push notifications (if mobile)

Timing:

• 1 day before
• 1 hour before
• At time of event
• Custom timing

Configure:

1. Settings > Profile > Notifications
2. Scroll to Calendar section
3. Enable/disable notifications
4. Set timing preferences

Using the Calendar EffectivelyWeekly Review Ritual

Sunday Evening / Monday Morning:

1. Open calendar
2. Review upcoming week:
   • OKR deadlines this week
   • Scheduled check-ins
   • Important milestones
3. Plan your week accordingly
4. Set daily priorities

Monthly Planning

Beginning of Month:

1. Switch to month view
2. Identify all deadlines
3. Note heavy periods
4. Plan check-in schedule
5. Schedule reviews

Quarterly Planning

Quarter Start:

1. View full quarter
2. Set OKR end dates
3. Schedule mid-quarter reviews
4. Plan check-in cadence
5. Mark key milestones

Calendar Best PracticesDO:

✅ Set realistic deadlines ✅ Schedule regular check-ins ✅ Add important milestones ✅ Review calendar weekly ✅ Use calendar integrations ✅ Color-code for clarity ✅ Share calendar with team ✅ Block time for OKR work

DON'T:

❌ Ignore approaching deadlines ❌ Over-schedule events ❌ Forget to update when plans change ❌ Skip calendar review ❌ Set arbitrary dates ❌ Ignore check-in reminders

Advanced Calendar FeaturesRecurring Events

Create repeating events:

When Creating Event:

1. Check "Recurring" option
2. Choose frequency:
   • Daily
   • Weekly (select days)
   • Monthly (select date or day)
   • Quarterly
   • Custom

Examples:

• Weekly team check-in (every Friday)
• Monthly OKR review (last Monday of month)
• Quarterly planning session

Event Sharing

Share calendar events:

Methods:

1. Share via link
2. Export to ICS file
3. Sync with external calendar
4. Email summary

Calendar Export

Export calendar data:

1. Click "Export" or "Download"
2. Choose format:
   • ICS (iCalendar format)
   • CSV
   • PDF
3. Select date range
4. Choose which events to include
5. Download

Use Cases:

• Backup calendar data
• Share with external stakeholders
• Import to other systems
• Archive past events

Mobile Calendar

Access calendar on mobile devices:

Mobile Web:

• Responsive calendar view
• Touch-friendly interface
• Simplified for mobile

Features:

• Swipe between months
• Tap events for details
• Quick check-in from event
• Notifications on mobile

TroubleshootingEvents Not Showing

Solutions:

1. Check filters (may be hiding events)
2. Verify date range
3. Ensure events exist in system
4. Refresh page
5. Clear browser cache

Google Calendar Not Syncing

Solutions:

1. Check integration connection
2. Reauthorize Google Calendar
3. Verify sync settings
4. Check Google Calendar permissions
5. Wait for next sync cycle (usually 15 min)
6. Disconnect and reconnect

Wrong Time Zone

Solutions:

1. Update time zone in Settings > Profile
2. Clear cache and refresh
3. Check browser time zone settings
4. Verify system time is correct

Cannot Create Events

Solutions:

1. Verify you have permissions
2. Check all required fields are filled
3. Ensure date is valid
4. Try different browser
5. Contact support if persists

Events Duplicating

Possible Causes:

• Syncing from multiple sources
• Manual and automatic creation
• Integration issues

Solutions:

1. Check integration settings
2. Disable duplicate sync sources
3. Delete duplicate events
4. Reconfigure calendar sync

Tips for Calendar SuccessColor Coding

Use colors to organize:

• Red: Urgent deadlines
• Yellow: Upcoming check-ins
• Green: Completed milestones
• Blue: Strategic goals
• Purple: Team events

Event Naming

Clear, descriptive names:

Good:

• "Q1 Engineering OKR Review"
• "Customer Success Team Check-in"
• "Product Launch Deadline"

Bad:

• "Meeting"
• "Review"
• "Deadline"

Calendar Hygiene

Keep calendar clean:

• Delete past events periodically
• Archive completed objectives' events
• Update changed deadlines promptly
• Remove cancelled events
• Keep descriptions current